Church Council Members Rob Shutko - President
Email:
| Barb Haizlip - Deacons
Email:
| Dee Bennett
Email: | Herbertine Peck - Vice President
Email:
| Bob Mortiz - Elders
Email: | Mark Levin
Email: | Melissa Valois - Treasurer
Email:
| Todd Behling - Trustees
Email: | Diane Misch
Email: | Sue Fay - Secretary
Email:
| Mary Konvalinka - Christian Education
Email: | Adrienne Harrington
Email: | Pastor John
Email:
| | Angie & John Bishop |
Immanuel United Church of Christ
Council Minutes August 10 2009 President Rob Shutko called the meeting to order at 7pm. Sue Fay led us in prayer and Adrienne Harrington offered to lead the September prayer. There were 2 minor corrections to the July minutes. Herbertine Peck made motion to accept the July minutes as corrected and Melissa Valois seconded. The motion passed. Committee Reports Treasurer’s report was given by Melissa Valois. Our Operating Fund balance as of July 1st was $20,090.62. Our total income for July was $11,974.62. Total Expenses were $21,321.36. Our net income was $-9346.71, leaving an Operating balance of $10,563.91. The negative net income is due to the total income for July being down and we also had some sizeable payouts this month. The biggest item being $5,310.00 for 4 months of health insurance. We are still waiting to hear from Dave Cole as to whether the amount of interest our CDs earned was it rolled into the CDs or is in the operating funds. Elder’s report was given by Bob Moritz. With us only having 1 sermon during the summer months, there have been ample amount of Elders each week. Bob will be setting up for communion and he also is working on the membership list. Deacon’s report was given by Barb Haizlip. Everything is going very well except the Highland Grove key was not returned again! Barb wanted the council to know that one of her deacons wrote a lovely thank you and welcome note to a visitor that had put their address on a collection envelope. Trustee’s report was given by Todd Behling. The Trustees have numerous chores at the parsonage. A list has been complied and the work has begun. It is the #1 priority right now; the parsonage needs to be ready for our new Pastor when the call is given. The listing of chores at the church has also been put together and the work will start soon. The offices will be painted before the new Pastor is called. Christian Education report was given by Mary Konvalinka. VBS was a hit. There were approximately 30 children, 20 of which came from the neighborhood! There were plenty of volunteers. With the theme being camping, one of the projects was the ongoing support of our troops. The school kids will be packing boxes to ship Labor Day weekend. The curriculum for the new year has been ordered. Mary is still looking for more teachers for grades 4-5 and 6-8. The annual school kit project has not been started yet. Pastor Susan discussed the devotional book The Daily Bread. This was sent to us at no charge on a trail basis. There did not seem to be an interest in them so it has been decided to send the organization that supplied the books a donation of $50.00 and we will ask them not to send anymore. Todd Behling made motion we send the donation and Sue Fay seconded. The motion passed. Pastor Susan discussed the copier being replaced, it is showing its age. Pastor Susan asked why we send the Monthly Visitor to a printing company instead of doing it ourselves. We could potentially save $250 a month in printing. This item will be discussed further. It was discussed whether they would be a confirmation class this year and it was decided to wait till the new Pastor is called. Due to the length of the meeting, we had to table other items that Pastor Susan wanted to discuss. Old Business The Pastoral Search Committee came to the council meeting with 9 of their members. They came to again discuss the need to create a position description for a Youth and Family director. The council had previously voted to concentrate on obtaining the main minister first. The search committee co-chair Mike Roy made council aware that the search committee has a very strong candidate for the new Pastor and they feel that this position should be in place to assist the new Pastor. Several candidates have asked the same question about how we are going from a 2 Pastor church to a 1 Pastor Church. Several strong candidates had a spouse who could fill this position, gaining some savings for health care. It was also discussed this position could be part-time or by project, rather than full-time. After much discussion the council voted on a 2 fold motion. Melissa Valois made motion that the position of a Youth & Family director be created and that the search committee be authorized to include potential Youth & Family candidates in their search process. This does not automatically mean this position would be filled immediately. Todd Behling seconded the motion and the motion passed. Barb Haizlip discussed her idea of forming a Fellowship Committee. This committee would organize fun events for all ages of the church. It was decided the Fellowship Committee would not have to get an approval from council on the events. Council trusted the good judgment of the committee. The big white meeting & event calendar board needs to be updated on a regular basis. It was suggested that the church secretary keep the board updated with all meetings and functions. The new cabinet in the narthex was suppose to have a memorial plaque on it. The cabinet was given by the Canale family in memory of Marsha Canale’s mother. It will be discussed further if there should be a board to hold all the memorial plaques or should the item that was donated hold the plaque. New Business It was suggested that we install handrails on the steps leading down from the altar. It has been noticed some people have great difficulty coming down those steps. Further discussion will take place on this item. The Benevolent fund will go to the Greater Hammond Food Bank in the form of laundry and personal soaps. Barb Haizlip will do the shopping to purchase different types of soaps for the pantry. We adjourned our meeting with the Lord’s prayer. Members in attendance were Rob Shutko, Herbertine Peck, Melissa Valois, Susan Fay, Pastor Susan, Barb Haizlip, Bob Moritz, Mary Konvalinka, Diane Misch, Adrienne Harrington, Todd Behling and Dee Bennett Respectfully submitted by Susan Fay
Immanuel United Church of Christ
Council Minutes July 13 2009 President Rob Shutko called the meeting to order at 7pm. Barb Haizlip led us in prayer and Sue Fay offered to lead the August prayer. There were no corrections to the June minutes. Adrienne Harrington made motion to accept the June minutes and Barb Haizlip seconded. The motion passed. Committee Reports
Treasurer’s report was given by Melissa Valois. Our Operating Fund balance as of June 1st was $20,592.68. Or total income for May was $13,129.93. Total Expenses were $13,631.99. Our net income was $-512.06, leaving an Operating balance of $20,090.62. There were several additional expenses in June to explain the negative income. Elder’s report was given by Bob Moritz. All is well except the team is still in need of 2 members. Deacon’s report was given by Barb Haizlip. Everything is going very well! Trustee’s report No report was given. The council discussed in Todd Behling’s absence the ongoing repairs both at the church and parsonage. It was in total agreement that any outstanding repairs need to be prioritized and completed. The council is requesting that the parsonage committee meet as soon as possible. Christian Education report was given by Mary Konvalinka. Unfortunately due to a raining 4th of July and the lack of volunteers, we did not have a float in the Munster parade. Mary is having a difficult time getting volunteers to teach not only summer Sunday School, but fall Sunday School as well. Mary also is in need of VBS volunteers. As of last Sunday July 12, there were no school children signed up for VBS. This is a big concern! Pastor Susan’s report included questions ranging from all the committees that we have to the mail requests for donations that come in the mail and several in-between. The council tried to answer her questions or at least direct her to the appropriate parishioner. Immanuel received a Certificate from the conference for our continued support of OCWM. Pastor Susan has requested an account be set up in the amount of $200.00 to be used at her discretion for parishioners in need. We have had a couple such requests lately. The council agreed this account should be put into place. In Pastor Susan’s short time with us, she has already had numerous Pastoral visits and has attended some Immanuel meetings. Due to the IRS guidelines for taxing clergy, Pastor Susan has requested that we take her compensation package and move some of her taxable items to a lesser taxable category. This would be strictly for tax purposes; the compensation would stay the same. Melissa Valois made motion that we accept Pastor Susan’s proposal after an IRS savvy person has reviewed it. We are requesting Brad Fuhs look at her proposal. If approved by Brad there will be no need to return it to the Council for a vote. Herbertine Peck seconded the motion. The motion passed. Old Business The EFT program will be discontinued. After several months in operation, there were only 3 people signed up to use the service. It is costing the church money for no one to use it. Melissa Valois will contact those in the program that the program is being discontinued. President Rob asked if we all reviewed his membership notice that will be going in the visitor. It is a notice that the membership is being reviewed for a more accurate head count and that there will be names removed if there has not been an active participation for a specified amount of time. New Business It is time for the annual meeting to be scheduled. The personnel, budget & nominate committees need to be formed and begin their annual procedures. Herbertine Peck will lead the nominating committee; Melissa Valois will lead the Budget committee. Adreinne Harrington was approached to lead the personnel committee; she will get back to us if she will do this. Barb Haizlip has requested we stress the importance of the white calendar in the hallway to the congregation. This calendar is to be used if you have reserved the church. The Search committee had brought a candidate to the church not knowing the church was in use. Sticking situation! Barb also suggested that the suggestion box be reviewed frequently. A member wrote of their concern that there was no minister in the office for a couple weeks while Pastor Susan was out of town. The member felt that there should have been a formal announcement from the council about her absence. Barb made a preliminary proposal to start a fellowship committee. She will give more details at the August meeting. Barb suggested we meet at 6:30pm for the August meeting. Sue Fay requested we consider the new time slot for all our meetings. The council agreed on August and will discuss this further. The July Benevolent fund will go to the Fallen Officers fund. Tony Konvalinka is riding in the annual bike ride fundraiser. Mary Konvalinka will be the exact details for church secretary Kay Wagman. Bob Moritz made motion we adjourn and Barb Haizlip seconded. We adjourned with the Lord’s prayer. Members in attendance were Rob Shutko, Herbertine Peck, Melissa Valois, Susan Fay, Pastor Susan, Barb Haizlip, Bob Moritz, Mary Konvalinka, Diane Misch, Adrienne Harrington, and Dee Bennett
Immanuel United Church of Christ
Council Minutes 6/08/2009 President Rob Shutko called the meeting to order at 6:55pm. Adrienne Harrington led us in prayer and Barb Haizlip offered to lead the July prayer. After correcting a spelling error in the May minutes, Melissa Valois made motion we accept them and Diane Misch seconded. The motion passed. Committee Reports Treasurer’s report was given by Melissa Valois. Our Operating Fund balance as of 5/1/2009 was $14,041.86. Our total income for May was $18,029.67. Total expenses were $11,468.85 Our net income was $6,560.82, including $2628.71 of interest from the Restricted CD investment, leaving an Operating Fund Balance of $20,602.68 Elder’s report was given by Rob Shutko for Bob Moritz. There were 2 elders that had to step down so Bob is looking for replacements. Until then the other elders are filling in. Deacon’s report was given by Barb Haizlip. Everything is going well! Trustee’s report was given by Rob Shutko for Todd Behling. One of the A/C units was repaired. The carpet in the Oak room was replaced. The office projects have not begun yet. Todd will be calling a meeting of the parsonage committee to see what items are still in need of repair. Christian Education report was given by Mary Konvalinka. Mary is looking for volunteers to teach summer Sunday School. The church will have a float in the Munster July 4th parade to promote VBS. The dates for VBS are 8/3 through 8/7. Mary presented us with what sounds like an exciting week of VBS. The theme is camping. The search is on for volunteers for the week. Since there has not been any money used the past couple months for Christian Ed, the VBS approximate budget of $503.82 will not be a problem. Any child registered before 7/24 will receive a free Camp Edge t-shirt. Directory Committee report was given by Melissa Valois. It was decided not to have the directory printed until we have a new Pastor in place so their picture can be in the directory as well. Search Committee report was given by Barb Haizlip. The committee sent 2 of its members to hear a candidate in person on 6/7/09. One of the candidates that is very much in the running also was being pursued by another church. Barb was excited to announce the other church and the candidate decided the two would not be a good fit. Stay tuned! A Membership report was given by Rob Shutko. A memo is being drafted to the congregation stating that our membership roll will be reviewed and updated in order to provide an accurate number of active members. Having an accurate count of members plays a key role in the compensation of a new pastor. Old Business
Susan Sickelka was offered and accepted the position of Interim pastor. Susan will start 6/16/09. Susan will be introduced to the congregation in our 6/14/09 worship service. The EFT program will probably be discontinued. There just was not enough participation by the members to keep it operable. New Business
It was brought to Council’s attention that the phone at the parsonage is still in Al Dwenger’s name. Once a new pastor is called, the account needs to be changed. The June benevolent will be to First Horizon organization. Herbertine Peck made motion we adjourn and Melissa Valois seconded. We adjourned with the Lord’s Prayer. Members in attendance were: Rob Shutko; Herbertine Peck; Melissa Valois; Sue Fay; Barb Haizlip; Diane Misch; Adrienne Harrignton; Dee Bennett and Mary Konvalinka.
Immanuel United Church of Christ
Council Minutes May 11, 2009 President Rob Shutko called the meeting to order at 7:02pm. Pastor John led us in prayer and Adrienne Harrington offered to lead us in prayer in June. Committee Reports: Treasurer’s report was given by Melissa Valios. Our Operating Fund balance as of March 31st was $12,448.00. Our total income for April was $18,606.76. Total expenses were $17,012.93. Our net income was $1593.83 leaving an operating fund balance of $14.041.86. Melissa has been meeting with the Investment Committee and IC member Dave Cole is working on revamping all our funds in order to better track the money coming in and going out of the funds. The Investment Committee is working on finding out how much money is in each fund can be liquid and when. Herbie Peck made motion to accept the Treasurer’s report and Barb Haizlip seconded. The motion was passed. Elder’s report was given by Bob Moritz. Everything is A-OK. Deacon’s report was given by Barb Haizlip. All is going well with the Deacons. Barb has obtained another deposit key for Highland Grove and it is in a secure place. A deacon will have to come to Barb for the key. Trustee’s report was given by Rob Shutko for Todd Behling. The church clean up day on Saturday May 9th went well. Several items inside and out were completed. An A/VC unit needs to be repaired and or replaced. The repair has been ordered and will cost $1,530. A replacement is $9,230 or for both units $17,760. The parsonage had repairs to the wiring of the garbage disposal and some wiring in the basement costing $107.36. The carpet for the Oak room is still being estimated. It was suggested that the Trustee and the Parsonage committee members meet to address the ongoing projects. There are numerous projects in the works and we need to prioritize their completion. Christian Education: No report was given. Pastor John gave his report stating numerous visits to our members. Pastor will be performing a baptism, a wedding and funerals before he departs to his new home in Wisconsin. Pastor John told us that the Gideon’s have approached him asking permission to present the congregation their mission. He asked for the council’s thoughts. It was decided not to offer them an invitation to speak. Pastoral Search Committee report was given by Mike Roy. Mike presented to the council that several of the possible candidates have asked how our church is going from a 2 pastor church to a 1 pastor church. The SC has asked for guidance as to whether they should also be considering an associate pastor or a Christian Ed director. Several of the candidates are also married to pastors that might be able to fit the need. The consensus of the council was to hire the Senior pastor first, then decide from there what the future needs of or church will be. Old Business: The council was presented with a revision to the Bylaws amendment that addresses the Endowment fund. Dee Bennett made motion we accept the revision and Adrienne Harrington seconded the motion. The motion was passed. New Business: Marge Bluhm represented the Mission committee and presented the need of a Disaster Response plan. The council agreed 100% that there should be an Emergency plan in place. The Elders would play a major role in the emergency evacuation of the church. There would also be in place a plan to assist our church members and the community in the event of a disaster. The Mission committee will proceed in drafting an emergency plan. Barb Haizlip presented a new idea for the annual adult Christmas party. It was suggested that we see a play at the Towle theater located in Hammond. There would be appetizers before the play and dessert and coffee afterwards. Melissa Valois made motion that we proceed with the party and Bob Moritz seconded. The motion was passed. President Rob Shutko received information from the Indiana/Kentucky Conference that the reserve funds are down due to the problems in the economy at the present. There have been and will continue to be cutbacks at the conference level. Rob was pleased to announce that our Immanuel is doing well with our investments. Our church has taken a more conservative approach in investing. President and Vice President Rob Shutko and Herbertine Peck will perform phone interviews with our 3 Interim candidates. The candidates will all be made aware this is a short-term interim, 6 to 9 months is the plan. The May benevolent offering will go to the Tracy Dragos family. Mr. Dragos was murdered this spring and leaves a wife and 3 children. Our June offering will go to First Horizons. Adrienne Harrington made motion we approve the offerings and Diane Misch seconded. The offerings were approved. Melissa Valois made motion we adjourn and Adrienne Harrington seconded. The motion was passed and we closed our meeting with the Lord’s prayer. Members in attendance were: Rob Shutko; Herbertine Peck; Sue Fay; Melissa Valios; Barb Haizlip; Bob Moritz; Pastor John; Dee Bennett; Adrienne Harrington and Diane Misch. We had 2 guests Mike Roy and Marge Bluhm. Respectfully Submitted by Susan Fay.
Immanuel United Church of Christ
Council Minutes April 2009 None - no quorum
Immanuel United Church of Christ
Council Minutes March 9 2009 President Rob Shutko called the meeting to order at 7 pm. Herbertine Peck led us in prayer. Mary Konvalinka offered to lead prayers for our April meeting. There were typographical errors in the February meeting and once corrected Dee Bennett made motion to accept the minutes and Mary Konvalinka seconded the motion. The motion was passed. Committee Reports: Treasurer’s Report was given by Melissa Valois. The February beginning balance was $11,121.03. Our income was $14,449.30. Our expenses were $12,156.49 leaving an operating fund balance of $13,413.84. Dave Cole is researching whether the $4,578.58 interest from a bequest CD in January is in the actual budget. The interest amount is still showing in the operating fund balance until Dave’s investigation is complete. Pastor John indicated the high balance includes a couple of yearly donations and the monthly income is higher than normal. Todd Behling made motion to accept the treasurer’s report. Diane Misch seconded the motion. The motion passed. Elder’s Report None given Deacon’s Report was given by Barb Haizlip. There is still an issue of the deposit keys not being returned. It seems whoever is doing the Highland Grove deposit does not come to church until it is their turn to count again; therefore there are no keys for the next deposit team if they want to go to the Highland Grove location. Barb has requested and received the approval to obtain a third key. Trustee’s report was given by Todd Behling. Todd presented a list of several work projects. They are as follows; a fire inspection will be performed by the town of Highland; our water meter will be upgraded; carpet will be installed in the Oak Room; our church office will be painted; office ceiling tiles will be replaced; and it was suggested that the church purchase chair mats to protect the office carpet. Todd requested $1300 to begin the office project. Herbertine Peck made motion to approve the $1300 and Angie Bishop seconded. The motion passed. The money will come from the building fund. The use of carpet tiles, as opposed to wall to wall carpet, in the Oak Room was discussed. Todd will obtain the cost for having wall to wall carpet installed for comparison. Christian Education report was given by Mary Konvalinka. The spring curriculum has been received. Mary would like to know what her VBS budget will be this year. She also requested permission to order the starter kit for VBS. The fee for this kit is $70.00. Adrienne Harrington made motion to approve the $70 and Rob Shutko seconded. The motion passed. The 1st Christian Church will not be joining Immanuel this year for VBS because of a prior commitment but possibly will next year. The VBS week will end with a family bonfire. Mary suggested that Immanuel get involved in the 4th of July Highland Parade. She will try to get more information about signing up for the parade. Pastor John gave his report. The Highland 1st Christian Church is sharing Lenten events and services with Immanuel. We will join them at their church for Holy Thursday and they will come to Immanuel for Good Friday services. Our choirs will join to sing at both services. Also, through Holy week, we will have 2 UCC youth groups from Iowa visiting our church. They will be working for Habitat for Humanity; meeting with our youth group to bake cookies for a soup kitchen and they also will be sightseeing in Chicago. Pastor John and Mary Johnson delivered our first of many food donations to the Greater Hammond food pantry. We also have collected $1000 so far. This is before the matching grant. Mary Johnson and the guild will be cleaning and organizing our kitchen. Life Touch will be the company doing our church directory. The photos dates will be 5/26/09 through 5/30/09. Pastor is looking for 6 people to form the photo committee. Pastor John attended a meeting presented by the Center for Congregations. This organization provides training for churches. Pastor found the meeting very interesting. Old Business: A third person has signed up for the Electronic Funds program. After investigation, it has been determined the workman’s comp insurance will not be changed. The credit card for the church is not being pursued any further. Todd suggested we look into opening a separate bank account, with limited funds, to be used only for purchases done online. This will limit our exposure and not have to be changed when officers change. New Business: It was suggested that when the weather is cold, our Sunday morning greeters only open 1 door at a time instead of 2 in order to reduce heat loss. The topic of cell phone interruption was discussed. It was suggested the congregation send Ruth Shields as many birthday cards as possible for her 90th birthday on 3/28/2009. The benevolent for March will go the St Joseph soup kitchen in Hammond. Todd Behling made motion that we adjourn. Adrienne Harrington seconded. Our meeting was adjourned after we shared the Lord’s prayer. Members in attendance were; Pastor John; Rob Shutko; Herbertine Peck; Melissa Valois; Sue Fay; Todd Behling; Angie Bishop; Barb Haizlip; Mary Konvalinka; Diane Misch; Dee Bennett; and Adrienne Harrington.
Respectfully submitted by Susan Fay
Immanuel United Church of Christ
Council Minutes 2/9/2009 President Rob Shutko called the meeting to order at 6:58pm. Diane Misch lead us in prayer. Vice President Herbertine Peck offered to led us in prayer for March. There were a few January minute corrections. After the corrections were discussed Todd Behling made motion to accept the corrected minutes. Angie Bishop seconded. The motion was passed. Committee Reports: Treasurer report was given by Melissa Valois. Our January beginning balance was $5,409.79. Our income was $24,766.45. Our expenses were $19,055.21 leaving an ending Operating Fund balance of $11,121.03. That includes $4,578.58 in interest from a Bequest CD. Melissa is researching if the CD interest was rolled into the CD or if is in the budget. Todd Behling made motion we accept the treasurer’s report and Bob Moritz seconded. The motion passed. Elder’s report was given by Bob Moritz; All is going well. Name tags for the new elders will be ordered. Deacon’s report was given by Barb Haizlip All is going well. Barb will check to make sure that all the keys and deposit bags are being returned. Trustee’s report was given by Todd Behling; Normal routine maintenance was performed around the church. Todd is requesting funding to begin painting the offices and to replace ceiling tiles. Council asked that he first present an estimate for the costs. Council also asked for a more detailed estimate for replacing the oak room carpet. Todd presented an estimate of $2,300 but was not broken down into line items. A special council meeting will be held after church on February 22, 2009 to discuss this further. Christian Education’s report was given by Mary Konvalinka. VBS will be held August 3-7 with a camping theme. Mary suggested that in order to comply with the church’s safe church policies and procedures, 2 teachers should be present in the classroom. Or at least 1 teacher and a parent volunteer. With the small number of students in each class, there may be a need to combine classes. The middle school will be visiting other religious services to see how others worship. Pastor John's report; There were numerous home and hospital visits. Pastor conducted the memorial service for Zoe Behling. There were also several meetings in February as well. Pastor John preached in Milwaukee where two search committees were present. Pastor John has interviewed with one of them. Old Business; There seems to be little to no interest in the EFT (Electronic Funds Transfer program) The program may have to be discontinued. Barb Shutko has agreed to work with the Endowment fund sub-committee. It was agreed that Kay Wagman should have the church's insurance agent review the Workers Compensation proposal we received to see if it is comparable. She had considered switching the coverage for a different payment plan. The credit card that Kay has requested so it can be used for the church's business is more involved than originally thought. The card would need to issued in a Council Officer's name, not the church. This does not seem to be a reasonable request from the credit card companies. Further research on this matter is being done. New Business; It was suggested that now would be a good time to do a church pictorial directory. It has been about 6 years since the last one was created and it would be nice to have it in place by the time a new pastor is called. Melissa Valois, Mary Konvalinka and Pastor John will form the committee. The February benevolent donation was given to Carrie Janik. Carrie is a 5 year old neighbor girl of Melissa Valois. Carrie is battling cancer and the family can use all the support that they can get. Bob Moritz made motion we adjourn and Melissa Valois seconded. Our meeting was adjourned at 8:40. Members in attendance were; Pastor John; Rob Shutko; Herbertine Peck; Sue Fay; Melissa Valois; John and Angie Bishop; Diane Misch; Mary Konvalinka; Dee Bennett; Barb Haizlip; Todd Behling and Bob Moritz. Respectfully Submitted by Susan Fay
Immanuel United Church of Christ
Council Minutes 1/12/2009 President Rob Shutko called the meeting to order at 7pm. Todd Behling led us in prayer. Diane Misch has offered to lead the February prayer. There were no corrections to the December 2008 minutes. Mark Levin made motion that the minutes be approved and Diane Misch seconded. The minutes were approved. Committee Reports:
Treasurer’s report: Treasurer Melissa Valois was unable to attend, but provided her report to Rob. The beginning balance for January was $6,429.10. Our income was $17,451.56; our expenses were $18,450.87, Leaving a balance of $5,429.79. There were several holiday expenses paid in December as well as kitchen supplies, envelopes, business license, just to name a few. Elder’s report given by Bob Moritz: All is going well. There has been a dress code put into place. The men will wear shirts & ties. All Elders have received their schedules. Deacon’s report given by Barb Haizlip: All is going well with the exception of getting the deposit keys back. It seems whoever takes the Sunday collection to the bank is forgetting to bring back the deposit key. It has been suggested that the deacon who is making the deposit, sign a ledger sheet with their name and the name of the bank branch the deposit was taken. Trustee’s report given by Todd Behling: There are several church repair items being considered. The bathroom light timers need adjusted; the offices need painted; the choir loft light switch needs repaired; the sanctuary has lights that need repaired; a ceiling tile in Pastor John’s office needs replaced; The storage room, the utility room and the janitor’s closet need cleaned and organized and the water meter may be changed. Christian Ed report: None was provided Pastor John’s report: Pastor suggested we hold off on the cottage meetings till we have a new pastor. The Family of Faith retreat is on hold as well. It was suggested we have joint Lenten services with the First Christian church in Highland. The joint Thanksgiving service was well received. Pastor had many home visits and attended many church organization meetings. He also conducted a wedding as well as a funeral in December. Old Business: Only two families have signed up for the EFT (Electronic Funds Transfer). It will be featured again in the upcoming Visitor and on the bulletin board. Gift cards were dispersed to flood survivors and they were very well received. Bedding and appliances were also donated to the flood victims. The Endowment fund proposal was further discussed and a motion was made by Mark Levin and seconded by Todd Behling to accept the proposal. The motion passed and will proceed to the next step. A sub-committee will be formed to put policies and procedures into place for the fund, prior to taking the proposal to the congregation. Todd Behling offered to ask his wife, Linda, to start the committee. It was suggested the committee work with an accountant to ensure the procedures will compliment future audits. Several council members suggested the Endowment Fund proposal will provide the opportunity to the congregation a better understanding of all our funds, how the money generated from these funds can be used, and how they can make endowments to the various funds . New Business: Pastor Conrad Heisner has written a book and Herbertine Peck has requested permission to buy the book for our library. The council all agreed this book should be in our library. Our church secretary Kay Wagman, asked Pastor John to approach the council regarding how we pay worker’s comp for the year. She had information on a program, from Quick Books, that would collect payment monthly as opposed to yearly. This type of payment addressed actual payroll for the month as opposed to a projected annual payroll. A monthly payroll would do away with an annual audit by the workman’s comp insurance company. Sue Fay offered to take Kay’s information to Sue’s place of employment for a review of it’s capabilities . Pastor John suggested that the money collected in this year’s Lenten Folders be used to buy carpet for the Oak Room. Sue Fay made motion to accept and Mark Levin seconded. Motion passed. Council decided on the benevolent offering for the next three months. Sister Catherine McCauley’s organization from Hammond; St Joe's soup kitchen and The Hammond Food Bank will be the recipients.. Bob Moritz made motion to adjourn and Adrienne Harrington seconded. We closed our meeting with the Lord’s Prayer. In attendance were Pastor John; Rob Shutko; Herbertine Peck; Sue Fay; Barb Haizlip; Bob Moritz; Todd Behling; Dee Bennett; Dian Misch; Adrienne Harrington and Mark Levin. We had 2 guests from the Investment Committee, Dave Cole and Monique Reyna Respectfully Submitted by Sue Fay
Immanuel United Church of Christ
Council Minutes 12-08-2008 The meeting was called to order at 7pm by President Rob Shutko. Melissa Valois lead us in prayer and Todd Behling offer to lead us in prayer at the January 2009 meeting. There were no corrections to the November minutes. Herbertine Peck made motion to accept the November minutes and Todd Behling seconded. The motion passed. Committee Reports;
Treasurer’s report was given by Melissa Valois. November began with a negative balance of $766.04 and ended the with a positive balance of $7,105.14. Payments were made to Korellis roofing for our maintenance agreement; a lawn care payment for grub control; our Church insurance down-payment; and the parsonage tile replacement was completed. Todd Behling made motion we accept the treasurer’s report and Mark Levin seconded. The motion passed. Deacon’s report was given by President Rob in Barb Haizlip’s absence. The new deacon’s appreciate the help they are receiving from former deacons in order to learn their duties. Pledge cards are down from last year. There will be a letter going to those who have not yet pledged. The EFT (electronic funds transfer) cards are ready. Elder’s report was given by Bob Moritz. All is going well. Bob had to address some tardiness with the elders, but all is ok now. Trustee & Parsonage report was given by Todd Behling. Not too many building repairs were noted. There have been some bulb changing and the furnace has had to be reset a couple times. It will be researched as to why the furnace needs reset, it should not be doing this. It was discovered that part of the toilet problem in the women’s washroom was the water main not being open all the way. A larger water meter may not be needed. With new trustees every few years, it was suggested that a maintenance log be kept. Future projects include painting the offices; and replacing the carpet in the oak room. The windows are in the parsonage, as well as a new storm door. The tile work in the basement is complete. Todd also discussed with Grainger obtaining building maintenance supplies, such as light bulbs, at the same cost as the hospital. This would be at a considerable savings. Christian Education report was given by President Rob in Mary Konvalinka’s absence. The Sunday school is busy preparing for the Christmas pageant. The high school class is putting together Fair Trade gift baskets for purchase . The middle school is working on a project for the troops. Pastor John’s report was prefaced by him stating once again that he is not a candidate to be our permanent pastor. He would like to find a church in Wisconsin closer to his children, among other reasons. Pastor John will not leave Immanuel until a new pastor is called. The reading program was a success, but it also brought to surface the need to have procedures in place for when the church is in use by those other than the congregation. There needs to be a policy for opening, closing and cleaning of the church on the day it is in use. Pastor John suggested we consider holding “cottage meetings”. These meetings would consist of a host, a convener and no more than a dozen people. The meetings would be held at the hosts house and last approx. 90 minutes. The bulk of the meeting would be devoted to fellowship and the building of relationships. The convener would also lead the group in a specific church related topic for about 30 minutes to build excitement and energy around what the church in doing in that area. These groups would be geographical. Members would host a meeting in their homes for other members that live in the same vicinity. Old Business; No one from our church requested the any of the funds from the Neighbors in Need offering; therefore it went to Sue Sebenste to disperse in the form of $50 gift cards to the flood victims. Sue asked Pastor John if anyone had a bed that they would give to a 84 year old man. This gentlemen is a local flood victim that had been sleeping on the floor. Several council members offered assistance! New Business; The members of the Investment Committee, Jerry Gasvoda; Dave Cole & Monique Reyna presented to the council the need to formalize the Endowment fund. The Investment Committee submitted an amendment to the Church bylaws for this purpose. The amendment was discussed at length and the Investment Committee will make the recommended changes. The amendment will be discussed again at the next meeting. Once approval of the Church Council is obtained, a congregational meeting will be held as soon as possible to seek approval. Dave Cole also made us aware the historical committee is trying to get the items from the time capsule that is located in a corner stone at the old church on Sibley St in Hammond. The November benevolent fund donation was given to Mary Konvalinka who is aware of a person in need of some assistance due to medical needs. Todd Behling made motion we adjourn and Adrienne Harrington seconded. The motioned passed. In attendance were; Pastor John; John & Angie Bishop; Sue Fay; Rob Shutko; Melissa Valois; Herbertine Peck; Diane Misch; Todd Behling; Mark Levin; Dee Bennett; Bob Moritz and Adrienne Harrington. We had 3 guests; Jerry Gasvoda; Dave Cole and Monique Reyna. Respectfully Submitted;
Sue Fay
Immanuel United Church of Christ
Council Minutes for 11-10-2008 The meeting was called to order at 7 PM by President Rob Shutko. Pastor John lead us in prayer. Melissa Valois volunteered to lead us in prayer at the next meeting. The October minutes were read. There were a few spelling corrections and wording revisions. Adrienne Harrington made motion to accept the revised minutes and Bob Moritz seconded. The motion passed. Committee Reports; Treasurer’s report given by Melissa Valois; We ended October at a negative of $192.00. Payments were made to Korellis roofing on our maintenance agreement; 3 pianos were tuned; the parsonage had some maintenance work; as well as a couple other minor reimbursements to parishioners. Todd Behling made motion to accept the report and Herbie Peck seconded. The motion passed. Deacon’s report given by Barb Haizlip; All is going well with her new team. No problems to report. Elder’s report given by Bob Moritz; All ok. Bob requested a listing of his Elders names and one was provided to him. Trustee’s & Parsonage’s report given by Todd Behling; The overhead lighting is being inspected for bad ballasts. There was discussion on upgrading not only bulbs, but the entire fixtures. An estimate will be put together. The broken toilet in the women’s bathroom is fixed. (for now) It was suggested it might be time to replace some toilets in the Sunday school classes but since they receive minimal use, any decision has been deferred. It was also suggested to keep some spare toilet repair supplies on hand at the church for emergencies. Several items were completed and are still in the works at the parsonage. These include new windows; a water heater; a storm door; damaged carpet removed and/or cleaned. There will be tile installed in part of the family room; a threshold in the laundry room and a drain plug will be installed to help stop future flooding in the family room. Todd Behling made a motion was made to approve the carpet/tile replacement cost of $1500. The motion was seconded by Diane Misch and passed. Rob suggested we compile a listing of all the churches committee members. A list with be forthcoming. Todd was asked if wants to continue to chair both the parsonage and the trustee committee. He said yes, since both committees really are an extension of each other. Christian Education report; none given. Pastor John’s report; Pastor John provided a summary of all the visits that he had with parishioners; there were weddings and funerals in October; meeting with service groups and much planning for upcoming events. The singles ministry is taking a hiatus to obtain additional training before expanding. Old Business; The Neighbors in Need funds, with close to $1000, will be offered to the affected Immanuel families first. If they refuse the funds, they will be delivered to Sue Sebenste to distribute to other flooded families with greater needs. It was suggested the money be in the form of $50 gift cards. It was agreed that getting a business charge card was not only a good idea, but a necessity to order materials on-line. Kay Wagman has been in training for the new EFT (Electronic Funds Transfer) program. It is planned to be implemented by January 2009. It was suggested that anytime a church member does shopping for church business to please use our tax id number to avoid paying taxes. The Audit committee procedures still being developed. The use of the church building for the reading program and for election day have been a definite positive for Immanuel. New Business; The adult Christmas party is December 14th at Theo’s in Highland. Tickets will be on sale soon. The hanging of the greens will be Dec 7th, the second week of Advent. Several cost saving suggestions were made. The printers and copiers should be evaluated for possible upgrades/combination. Todd Behling will check into this. All council members agreed that there should be a more structured transition from the outgoing council to the incoming new council. A few new members felt they were not quite sure what they were supposed to be doing. The members will begin documenting during their term to be prepared for a formal transition. It was agreed there will be a dress code for the Elders. Shorts, jeans and flip flops were felt to be too casual. The attire should be business casual. The building use procedure was completed. October’s benevolent fund will go to Pastor Paige Cantrell for her Nicaragua trip. This motion was made by Todd Behling and seconded by Herbie Peck. Motion passed. Melissa Valois made motion we adjourn and Bob Moritz seconded. Motion passed. In attendance were Rob Shutko; Angie & John Bishop; Sue Fay; Pastor John; Melissa Valois; Hebertine Peck; Diane Misch; Bob Moritz; Adrienne Harrington; Barb Haizlip and Todd Behling. Respectfully submitted,
Sue Fay
IMMANUEL UNITED CHURCH OF CHRIST
Minutes of Council Meeting October 13, 2008 President Lee Fadeley called the meeting to order at 7:05 P.M. Sue Sebenste led us in an opening prayer. Those present for the meeting included council members Lee Fadeley, Rob Shutko, Dee Bennett, Melissa Valois, George Dewar, Todd Behling, Gary Shackleton, and Sue Sebenste and Pastor John. President Lee thanked everybody who helped members of the congregation affected by the recent flood in Munster. After a spelling error was corrected, Sue Sebenste moved we accept the minutes of the September meeting as presented. Gary Shackleton seconded the motion. It passed. Melissa Valois gave the treasurer’s report. The income from envelopes was below last year because of only 4 Sundays for the month. Most all other items were within our budgeted amount. We ended the month at a negative $573.65 because of a payment to Korellis Roofing and a deposit for our Christmas party. Gary moved we accept the treasurer’s report as presented. Sue Sebenste seconded the motion. It passed. Gary Shackleton, chair of deacons, reported that the deacons will have a good new leader and members, so all should go well for them for the next year. He hopes she gets all the cooperation he did over the past two years. There was no report from the elders or Christian Education chairs. Pastor John reported that the annual Sunday School Christmas pageant will be held on December 14. Jim Konvalinka, chair of trustees, reported that repairs have been done to the roof. The flashing was reanchored, hoping that would prevent any further leaks in the corners which occurred during the recent big rain. He also replaced some light bulbs and hopes to trim some branches on the tree. COMMITTEE REPORTS
The mission committee will be sought out for suggestions on how to disperse the Neighbors in Need funds for the flood victims. The finance committee still does not have a policy put together concerning investment of endowments. Brad Fuhs and Charlie Sufana, members of the audit committee, were completing the year end audit of our books in preparation for our annual meeting. The personnel committee interviewed Pastor John and all non-clergy employees and concluded that all employees are satisfied with their jobs. There will be no changes in their job descriptions except for our secretary, Kay Wagman. Pastor John has accepted some extra duties since we have only one pastor. Kay Wagman suggested we get a business charge card. Most businesses now request a charge card for any orders. It is tedious to send in a check first to fill any orders. Pastor John said he is glad to see members are assuming many responsibilities previously covered by the associated pastor, such as the crop walk and the single moms group. He is pleased with his time at Immanuel compared to other interims ministries he has filled. There have been some changes in the responsibilities of our janitor.. In the future, personnel reports will be done every year. It is an ad hoc committee which is appointed each year. Other ad hoc committees include the nominating committee, the budget committee, and the audit committee. It was felt by some that the progress of the search committee has been slow. There has been some concern over one question on the documents they must complete. We are asked if we are an open and affirming congregation, which is interpreted to mean we specifically welcome to worship people of all sexuality. The search committee will say no since we have not presented this to our congregation. A specific procedure must be followed to be able to say yes. Consensus was that eventually we should bring this up to our congregation. Pastor John said he will check on the proper procedure to follow on this issue. The nominating committee reported that they had problems finding people to fill some positions. Some problems are created because of term limitations. At the last conference meeting, there were some suggestions to review our administrative structure. It has been suggested that there should be fewer at large members or that chairs of committees are not necessarily board members. They could simply file a report to be presented at the council meeting. Our meetings may move faster with fewer members at the meeting. The proposed budget for the next fiscal year was presented. After some minor changes on their proposal, Todd Behling moved to approve the budget to propose to the congregation at our annual meeting. Rob Shutko seconded the motion. It passed. Todd Behling, chair of parsonage committee, brought us up to date on projects at the parsonage. The windows should be installed shortly. Claims have been denied to cover costs of cleaning up flood damage. Our insurance company said the total damage was less than our $1000 deductible. They claim the carpeting does not need to be replaced. It would cost about $3100 to replace the carpeting. ServiceMaster said they will try to get us some help in trying to file an insurance claim. A rough draft outlining our policy for church building use has been completed. Changes and approval will be brought up at our November meeting. There will be some reductions in staff at the Indiana/Kentucky conference offices due to budget cuts.. PASTOR JOHN’S REPORT Pastor John reported that Virginia Rutz and Mabel Haberman are both interested in attending services but since they no longer drive, would greatly appreciate anybody who would offer to give them a lift. Rev Gray from the Indiana/Kentucky conference will be here on November 16. In the afternoon, they will attend the dedication of the new facilities of Trinity Church in Gary. Pastor John informed us that the Indiana reading program schedule has been revised. The group will only be using our church on Saturday's. The life screening program was a success. Some of the tests may have been instrumental in averting a serious medical problem. Our CROP walk was a big success. Overall, there were over 200 walkers, many of whom were from Immanuel. In conclusion, he thanked President Lee for all his dedicated time and effort as President of the council for the past 2 years. Before adjourning the meeting, President Lee thanked everybody on the council for all their help in making his presidency a success. He said he will still be active in the activities of Immanuel and the Indiana/Kentucky conference. Gary Shackleton moved that we adjourn the meeting. Sue Sebenste seconded the motion. It passed. We closed with the Lord’s Prayer. Respectfully submitted,
Dee Bennett Revised 11/10/2008
Sue Fay
Special Church Council Meeting
September 21, 2008 Meeting called by President Lee Fadeley at 11:145 a.m. to discuss Immanuel’s response to the local flooding. Present members included Melissa Valois, Jim Konvalinka, Mary Konvalinka, George Dewar, Gary Shackleton, George Kelly, Suzanne Sebenste, Phil Chandler, Pastor John and guests Marge Bluhm representing the Mission Committee and Sue Fay. President Fadeley called for a three prong response to the recent flooding: One, immediate assistance by Immanuel congregation via donations to Westminster Preysbertian church, the Indiana-Kentucky Conference, and the larger UCC; second, near term response such as providing assistance (outreach, financial, etc.) to our local Immanuel families affected by the flood; and thirdly, long-term planning to allow us be better prepared for any future disasters. M. Bluhm volunteered the Mission Committee to document a disaster response plan for the council. Three avenues for financial aid were discussed. These included through FEMA once a disaster is declared by the federal government, monies that can be provided by Immanuel church for immediate needs, and from donations by the congregation. President Fadeley requested that we postpone our October OCWM payment in the event that we need money to help a congregation member. Pastor John also suggested that we earmark half of the upcoming Neighbors in Need giving in November for this cause. A motion was made by M. Konvalinka that we postpone the October OCWM and set aside half of the Neighbors in Need donations for a disaster fund. Motion seconded by S. Sebenste and passed. It was also agreed that we will gather information for our congregation regarding items that can be donated. Pastor John provided a list received by Westminster. This and other information will be posted on Immanuel’s web site and for handouts at church. Melissa Valois recommended that the greater immediate need is volunteers to help with initial clean up so the homeowner is not spending too much of the limited insurance coverage on that portion. For example, drying out, ripping out carpeting, taking photos and making inventory lists. G. Kelly reminder everyone to have current tetanus shots. S. Sebenste noted the 211 referral phone number for disasters in Indiana as well as her number at the area aging center, 219-794-1829. Several of the council members volunteered to help the Shutkos and other affected families with the initial clean up. Meeting was adjourned.
IMMANUEL UNITED CHURCH OF CHRIST
Minutes of Council Meeting September 8, 2008 The meeting was called to order by President Lee Fadeley at 7:01 P.M. Todd Behling led us in prayer. Suzanne Sebenste was asked to give the prayer at our October meeting. Council members present included Lee Fadeley, Dee Bennett, Melissa Valois, Todd Behling, Phil Chandler, George Dewar, Mary Konvalinka, Gary Shackleton, Char Schuyler, Suzanne Sebenste, and Pastor John. Jeanne Kapciak and Barb Haizlip, members of Immanuel, were also present. Lee thanked Mary Konvalinka for all her work in planning the annual Sunday school picnic. It was a great success and enjoyed by all, young and old. President Lee asked for any additions or corrections to the minutes. George Dewar moved to accept them as presented, Gary Shackleton seconded the motion. It passed. Melissa Valois, our treasurer, reported that the income for the past month was above expectations. There were extra expenses because of advertising expenses we had incurred the past month. We were $4539.92 in the plus at the end of the month. Todd Behling moved that we accept the treasurer’s report as presented. Phil Chandler seconded the motion. It passed. In the absence of Jim Konvalinka, Lee reported that the shrubs had been trimmed. A safety check list must be completed, including the inspection of the sprinklers, fire extinguishers, etc. Our insurance broker sent a check list to make sure we are following suggested safety guidelines to avoid an increase in our insurance premiums. This inspection will hopefully be the responsibility of the trustees in the future. It was also suggested that the Highland Fire Department be asked to come to do a fire safety check. It has been 11 years since such a check was done.
Phil Chandler, chair of elders, reported that the pastoral search committee met with his group to get their input on our pastoral search. As part of their ongoing training, they had a safety discussion on what to do in case of various emergencies. Phil realized that nobody knew the location of the wheel chairs and what to do in case of a fire alarm. They decided that it might be a good idea to have a fire alarm drill. They reviewed the role of an elder, including their responsibilities as defined by the Bible and by our constitution. Phil suggested that the elders should make a point of greeting new people and those who appear to be visitors.
Gary Shackleton, chair of deacons, reported that the pastoral search committee also met with his group. He commended his group for their dedication to their position and said that as result he has had a very smooth year. Mary Konvalinka, chair of Christian Education, reported that they have a good turnout for Sunday school and are looking for ideas for the Christmas pageant. President Lee asked each of the chairs to prepare a report for the Visitor for the Annual Meeting. Barb Haizlip and Jeanne Kapciak were in attendance to brief us on the Bunco party they would like to sponsor on October 17 from 6:30 to 9:00 P.M. It was not held this past year but they along with Nancy Roy have made all the plans for the upcoming event. They plan on serving dessert, coffee and soft drinks. A donation will be collected for a charitable cause. Todd Behling moved that they be given permission to proceed with the event. Suzanne Sebenste seconded the motion. It passed. They would also like to plan a jewelry making class in November. They were there to ask permission for the use of a room. They hope to make it a class about learning how to make jewelry as well as a spiritual evening. They were granted permission by consensus. Another idea Barb and Jeanne presented to the council was a family sing-along to be held during the Advent season. After some discussion, it was decided that it might be better to schedule it in January when the greens are taken down. By consensus, they were given the go ahead. COMMITTEE REPORTS Todd Behling, chair of parsonage committee, reported that the electrical outlets near water supplies have been changed to GFIs, the storm door has been installed along with new weather-stripping, and a new water heater will be installed shortly. Havmack Construction Co. has been contracted to install new kitchen windows. The project should be completed in about 2 weeks. The windows have a lifetime warranty. All the rooms still need to be painted and the carpeting needs to be replaced. Gary Shackleton, chair of the stewardship committee, reported that about 16 Time and Treasure forms have been turned in. Pledge Sunday is approaching and he and Pastor John felt that it might be better to do Pledge Sunday as it has been done in the past rather that trying to use some new ideas presented by the UCC. A short discussion was held about whether pledge cards should be included with The Visitor to save postage or send as a separate letter. Financially, the results have been about the same either way. Gary said that a member wanted to know how the nominating committee was formed. He said the committee changes every year. Jerry Fleener is the chairman of the group this year. Dave Cole informed Lee that the Finance Committee has not yet assembled all the information they need for the endowment policy. Donna Graves, chair of membership committee, reported to Lee that letters have been sent to inactive members. They have been getting good feed back, including some very positive comments and some including donations. Marge Bluhm, chair of interior enhancement committee, reported to Lee that she is looking for volunteers to help her. Lee reported that the job descriptions are now in final draft form. They will be presented to non-clergy members for their review. Pastor John informed us that a TV has been donated to be raffled off, with proceeds to benefit the CROP walk. After some discussion, it was decided that a silent auction would be the best way to raise some money for the CROP walk. Phil Chandler volunteered to help with arranging the best way to the raffle and give away a TV. Pastor John also reported that he has been talking with some potential new members. OLD BUSINESS Lee reported that the organ repairs and maintenance has been completed. The roof has been checked by Gluth. Korellis has inspected the flat areas and has concluded that the membrane is not defective. The glue that was used is not holding up. Korellis and Gluth agree that as it shrinks and separates it could start to leak. There is no immediate need to repair anything but something will need to be done over the next 2 to 3 years. Even with repairs, a new roof will be needed within the next ten years. Lee briefly discussed the Safe Church Policy on Harassment. The last paragraph was revised and reviewed for approval. Next year wording of the minimum requirements and qualifications needs to be reviewed on the disclosure document. Melissa Valois moved to accept the Safe Church Policy on Harassment. Char Schuyler seconded the motion. It passed An interim agreement has been signed by Rev. Carol Barth and Pastor John. President Lee asked the council to read the literature we previously received from Rev Gray on capital campaigns so we can continue our discussion on the issue next month. In the not too distant future our church will need a new roof, heating and air conditioning system and carpeting. We need to address the financing of these items now so we are ready to cover the costs of them rather than waiting until the problem occurs. It is best to be prepared with a capital campaign master plan. If we start now we will have a plan ready to cover the costs rather than looking for money each time a problem occurs.
Suzanne Sebenste thanked everyone for donations she received for the Alzheimer’s walk. She has still not heard from the advisors of the Sohl Fund concerning a donation towards the cost of a stair lift. President Lee said the group is interested in the stair lift but will not meet again until next spring. Planning has been started for the annual adult Christmas Party. Pastor John suggested having it on December 12, 13, or 14 at the Munster Centennial Park Pavillon. Cost is obviously always a factor. He also asked if a January date could possibly be considered. Char Schuyler and Melissa Valois will be checking prices, locations and potential dates for the upcoming Christmas party.
Suzanne Sebenste recommended that Immanuel sponsor a congregational field trip to the Shrine of Christ’s Passion in St. John. It is open from 11:30am – 4:00pm on Sundays. It was decided that we plan for the trip on Sunday, April 2, 2009 as part of our Lenten events. Pastor John briefly reviewed the Indiana University reading enhancement classes that will be using the church building this fall, starting October 31st through December 6th. They will be held in the multi-purpose room and the northeast classroom on Fridays from 4:00pm – 6:30pm and on Saturdays from 8:30am – 4:45pm. Immanuel will receive a church-use fee. Since there may be a conflict with the multi-purpose room and the fall Brotherhood all-church breakfast, Pastor John will speak to the Brotherhood about moving the breakfast to the same day as the Annual Meeting on October 26th. George Dewar recommended that we develop a better plan for the numbers to be served communion as there was a significant amount of remaining communion wine cups after the last communion. Lee Fadeley advised that the pamphlets for the Electronic Giving program are still on back order but asked that the council approve this convenience now. Todd Behling made a motion that we try EFT (electronic fund transfers) for one year and then review. Gary Shackleton seconded the motion. It passed. Monthly benevolent donation: after reviewing two worthwhile projects a motion was made by Suzanne Sebenste to designate the American Diabetes Association for the September donation and the CROP Walk for the October donation; motion seconded by George Dewar. Motion passed. Motion to adjourn passed and followed by the Lord’s Prayer. Respectfully submitted
Dee Bennett
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